Approvals managed by the Responsible Guider
Please read all instructions and adhere to the new Safe Guide
Yellow Activities
Police Records Check (PRC) for Home Contact Person
Please be advised that the requirement for a Home Contact Person (HCP) to have a PRC has also been changed. HCPs will no longer require a PRC to assume this role. An HCP will be required to register as a non-member volunteer. The process has been revised, The Non-Member Volunteer form (A.7) will be revised to include a confidentiality statement. Information from the A.7 will be entered into iMIS.
Questions on the Safe Guide Process.
Ontario’s various Safe Guide Assessment teams are made up of dedicated volunteers. Lori Prospero is the Volunteer Provincial Safe Guide Coordinator. If you have questions on the Safe Guide process in Ontario you can email Lori at sgacoordinator@guidesontario.org
How to submit Safe Guide forms in Ontario
Please forward all Safe Guide forms to an Assessor by emailing safeguide@guidesontario.org or faxing your forms to 416-920-1440 ATTN; Safe Guide.
The Accessor will respond to the Guider's requests via phone, email or in writing.
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For Yellow Level Activities:
At least 14 days prior to the activity, the Responsible Guider must submit a copy of the Activity Notification or Authorization (SG.3) to the Activity Assessor along with supervisor qualifications such as the first aider qualifications or activity facilitator information as required by the activity.
The following are prepared and available upon request:
Activity Plan (SG.1)Parent/Guardian Permission (SG.2)Emergency Response Plan (SG.4)The Assessor will review the information and will communicate in person, by telephone, e-mail or in writing prior to the activity to acknowledge she understands the nature of the activity and that she considers the activity to be appropriate for the unit.
The Responsible Guider will record the date and means of the Assessor’s acknowledgment in the appropriate location on the Activity Notification or Authorization (SG.3) form and keep a copy for her records. The Activity Assessor will also note her acknowledgement.
The Activity Assessor may request that the Guider provide further information or documentation to assist in her understanding of the nature and appropriateness of the activity.
In the event the local Activity Assessor considers the activity to be problematic for the unit to undertake, she will inform the Responsible Guider of her concerns and refer the activity to a Red level Activity Assessor. The Red level Activity Assessor will then contact the Guider directly to review the situation.
In the event the matter gets referred to a Red level Assessor the Guider will not undertake the activity until the issue is resolved.
NOTE: If you are unsure if an activity requires Red level Assessor review, it is recommended that you submit your form or contact your local Activity Assessor, prior to the two week timeframe for Red level activities, to allow for the potential consultation process
